FORMS AND REPORTS

The following forms and reports are meant to facilitate the smooth flow of communication from the various responsibilities of the Brotherhood locally to Headquarters and therefore must be used as directed. The forms are basically self-explanatory, however we have included the purpose of each and when they are to be used. All Masters Forms will originate from The Faith Library and at no time should any location deviate from using them or attempt to change their format. The forms are not meant to be intimidating but to be used to assist in improving the productivity of the auxiliary as well as for training and development of the personnel involved in working this area of Ministry.

Forms being used in the ‘Reporting System’ help us to monitor the progress made over a specific period and enable us to plan or make changes that will benefit the entire body. A copy of the relevant forms will be forwarded to each location via e-mail. These should be saved for use as required by the presidents of the Brotherhood as they are needed. It is also advised that a “hard copy of each form be kept in the location office. A report will be required at the end of each conference which must be submitted to MBM Global Conferences. A copy of each report is also to be submitted to the Apostle’s Liaison and one retained by the International President of the Brotherhood to enable them to assess and/or improve on the natural and/or spiritual development in the their performance of their responsibilities. Further explanation and practical training in the proper use of the forms will be facilitated during regular training meetings, or at Workshops sessions scheduled from time to time.

MASTER FORMS & REPORTS AND USAGE

1. TRANSPORTERS’ INFORMATION DATA - Form No.: BH-001 Form to be completed by men willing to assist with transportation.

2. TRANSPORTTION INFORMATION DATABASE – Form No.: BH-002 To be kept by the International President as a database of all men throughout the Ministry. Local Presidents are to keep it for their location.

3. AIRLINE LISTING – Form No.: BH- 003 To be put in packet for driver when going to or from airports. To be kept updated by MBM Global Conferences.

4. ARRIVAL MASTER LOG – Form No.: BH-004 Listing of delegates arriving to be kept and maintained by the Transport Coordinator of designee.

5. DEPARTURE MASTER LOG – Form No.: BH-005 Listing of delegates departing to be kept by and maintained by the Transport Coordinator.

6. ARRIVAL TRANSPORTATION NOTICE – Form No.: BH-006 To be completed by the Transport Coordinator and given to the driver going to the airport

7. DEPARTURE TRANSPORTATION NOTICE – Form No.: BH-007 To be completed by the Transport Coordinator and given to the driver going to the airport.

8. CONFERENCE DUTY ROSTER – Form No.: BH-008 To be completed by the International President to assign the members of the brotherhood attending conferences when they will be on duty. Local Presidents will do the same for local conferences.

9. OUTREACH INFORMATION CARD – Form No.: BH-009 To be completed by Minister distributing food or clothing and also completed for persons witnessed at any Street or Outreach Meetings.

10. SHUT-IN VISITATION CARD – Form No.: BH-010 To be completed by the Coordinator for Outreach Ministries to be given to persons visiting the sick and shut-in.

11. CONFERENCE REPORT – Form No.: BH-011 To be completed by the International President after any conference and submitted and discussed with the International President of MBM Global Conferences. Also to be completed for local conferences and submitted to the local MBM Global Conferences administrator.

12. SEMI-ANNUAL REPORT – Form No.: BH-012 To be completed by the International President to reflect the position of the entire Auxiliary throughout the ministry. Reporting period is June and December 10th annually. The report should be submitted to the Deputy Director BTI.

13. Membership Log – To be kept by the TRANSPORTERS INFORMATION DATA TRANSPORTERS INFORMATION DATABASE

AIRLINE LISTING ARRIVAL MASTER LOG

DEPARTURE MASTER LOG

ARRIVAL TRANSPORTATION NOTICES

DEPARTURE TRANSPORTATION NOTICES

CONFERENCE DUTY ROSTER

EVANGELISTIC CARD

VISITATION CARD

CONFERENCE REPORT

SEMI-ANNUAL REPORT

ORGANIZATIONAL CHART